ERASMUS Traineeship

 

GENERAL INFORMATION

 

-        “Traineeship” is the process to make a beneficiary person participating in a program or institute abroad – to attain vocational training and/or working experience. It is, for students, to gain applied work experience in vocational education field, in their schools.

In an Enterprise/Workplace which you will find by yourself, you can actualize traineeship between 2 months (the minimum duration) and up to 12 Months. Our students get the opportunity of financial support, for the duration they stay abroad, within the scope of the Program. The financial support given is not requested back. The money paid just intents to serve as supplementary, not to cover all expenses of the mobility.

-        Erasmus Traineeship Activity cannot be used to cover for research homework - analysis works etc. regarding academic studies done within the scope of a teaching program.

-        Erasmus Traineeship Activity cannot be used in order to do research homework, analyses within the scope of academic studies in a learning program. The following deeds are not accepted as traineeship: those experiments, laboratory studies or scientific researches/projects done in foreign labs by students to finalize or support their scientific studies. In order for these activities to be Traineeship, rather than academic works – there should be similarity between the field of vocation, which is economically necessitated. For example, with the basis of product development; in a R&D [Research & Development] Firm or the experimental works made by a university or a Research Centre, the economic activity – is considered as a traineeship activity.

HOW IS THE APPLICATION DONE?

The applications are done once in a year, in January.

 

THE DOCUMENTS REQUESTED FOR APPLICATION

1.      ONLINE APPLICATION FORM

2.      TRANCSRIPT

3.      THE ACCEPTANCE DOCUMENT/ INVITATION LETTER (It will be taken from the institute where traineeship will be done)

 

THE MANNER OF APPLICATION

1.      The Application Form should be filled online from the following web-address:

https://oibs.mersin.edu.tr/

2.      The Application Form bearing the signature, English Transcript, Acceptance Document – altogether should be handed in Foreign Affairs and Projects Coordinatorship - Erasmus Office, in Yenisehir Campus.

 

·        Without ACCEPTANCE LETTER from the institute where the traineeship will be done; the students CANNOT BE CHOSEN to participate Erasmus Traineeship Mobility!!!

 

APPLICATION & SELECTION

 

APPLICATION CRITERIA

 

MINIMIUM REQUIREMENTS

1.      In any levels of education within Mersin University (Associate Degree, Undergraduate, Master and Doctorate Levels), the full-time enrolled students in a Higher Education Program are eligible to apply.

2.      Same student can benefit from the mobility activities up to 12 months, in each level of education/teaching; independent from the number and type of mobility. Previous experiences gained within the framework of the Erasmus Program are counted towards 12 months per education level.

 

3.      The students meeting the criteria below can benefit from the Mobility Grant:

·        To be a citizen of Turkish Republic,

·        The enrolled students of Mersin University, who are foreigners

4.      The Associate Degree and Undergraduate students who will apply – are required to have at Least Minimum 2.20 in 4 Scale; for those who will apply for Master’s and Graduate Levels have to have at least 2.50 in 4 Scale Grading System. (In departments using 100 scale, whether the minimum requirement has been established will be determined, by resorting to the grade conversion table prepared by Council of Higher Education).

5.      The traineeship activity can be actualized in 12 Months, within any period of learning duration, and those students who are in their last academic year - can apply within the 12 months following their graduation. For the traineeship activities after graduation, the student application should have been done before their graduation (he/she should have already applied, while they were an Associate or Undergraduate student). The students who are graduated cannot apply. The Traineeship after Graduation should be finalized within 12 months, following graduation date. The total duration of the mobility for the traineeship student in the same level should not exceed 12 months.

SELECTION

Criteria                                                                                                    Weighted Score

-        Academic success level                                                              50 % (total, out of 100 points)

-        Language (Proficiency level)                                                      50 % (total, out of 100 points)

-        For the children of the martyr and veterans                             +15 points

-        To the disabled students (on the condition of                           +10 points

Documentation)

-        For those students who are given protection, care,                   +10 points

and shelter by the 2828 numbered Social Services Law

-        Previous benefiting (whether with or without Grant)                 -10 points

-        To participate the mobility in the native country                        -10 points

 

INFORMATION FOR THOSE STUDENTS WHO HAVE BEEN QUALIFED

BEFORE GOING:

1)     The Acceptance Letter and Traineeship Agreement (“LEARNING AGREEMENT” for TRAINEESHIP) Documents should have been signed and fully filled (THE DATES SHOULD BE ALL SAME, WITH THE DATES YOU WILL GO!!!).

2)     PASSPORT: YOUR PASSPORT SHOULD BE RELEVANT FOR THE DATES YOU WILL GO. (The durations required for visa processes of each country can be different!)

 

THE WAY OF ATTAINING PASSPORT WITHOUT PAYING FEES: (For students over 25 years old)

-        By filling in the form, of “Credit and Dormitories Institution (KYK)”,

The approval is taken from:

The 1^st Section, by Presidency

The 2^nd Section by the approval of Faculty/Institute/College

 

-        It is forwarded to the Student Affairs Department and the document prepared by this department is forwarded to the REVENUE OFFICE .

-        The passport application is made to the Police Department with the document obtained from the Revenue Office.

NOTE: The students under 25 year of age – can get passport without fees, only with a student document.  However, the students of the age of 25 or over - can get passport without fees, by following the steps explicated above.

3)     Information can be attained from the related Consulates and from the website www.mfa.gov.tr for the visa processes. The grant document will be given by ourselves.

 

“The student’s going abroad, finding accommodation abroad, passport and visa processes – are under the responsibility of the student. It is expected that the Higher Education Institution will support and aid the student on specified topics. If there are documents required to be prepared by national or other authoritative establishments, regarding visa and passport - the Higher Education Institute issues so-called documents.”

 

4)     REQUIRED INSURANCES

-        HEALTH INSURACE

-        LIABILITY INSURANCE

-        ACCIDENT INSURANCE

 

5)     AFTER THE VISA IS TAKEN: THE GRANT AGREEMENT WILL BE SIGNED

THE INFORMATION REQUIRED IN THE GRANT AGREEMENT – INSURANCE POLICY NUMBER

-        Ziraat Bank Euro Account Number (IBAN NUMBER)

 

6)     ACCREDITATION PROCESS: In order to guarantee academic recognition, a decree taken by Department/ Faculty/ Institute Council regarding the manner how the recognition should be done; with the program the student is in and the one where the traineeship will be done; is necessary before the student goes there.

 

 

7)     OLS, The Language Evaluation Exam will be sent to your email address. This exam should be compulsorily done online, prior to going there.

 

RETURNING DOCUMENTS

·        The photocopy of the entrance-exit pages of the requested passport bearing stamps to control  the student’s duration abroad

·        For mobility of Traineeship:  After the Mobility – “Evaluation of the trainee” section, which shows the success evaluation in the Traineeship – should be filled in by the institution where the Traineeship had been done.  

·        The document  showing the start and end dates of the student activities which is given by  the institute where the traineeship was done (Certificate of Attendance)

·        If your Host Institute is a university; the information Erasmus Code and website address or the such; if it is an Enterprise, their PIC number (if they have any), website, information – or the such as: the address of enterprise should be transmitted to our office – in a very clear manner.

·        After return from the Traineeship, 2^nd OLS Exam and Erasmus Report will be sent to your mail address. You should do these, in the soonest time possible.

The student whose internship is cancelled must notify the place of internship in advance.

INSURANCE PROCESSES

The insurances necessary to be done after qualifying Traineeship Mobility:

-        HEALTH INSURANCE

-        LIABILITY INSURANCE

-        ACCIDENT INSURANCE

Since the 2014-2015 academic year, all students participating in the Erasmus+ Program are required to have Health Insurance that will cover the treatments they will receive in the health institutions in the country they will visit.  In addition, it is cumpulsory for Internship Mobility students to have Liability and Accident Insurance.

The requested health insurance - is not travelling health insurance! Travel health insurance does not cover your expenses in the country you go.

 

 

Health Insurance Coverage

The higher education institution is obliged to inform the student that he/she must have health insurance. Some Consulates require Travelling-Health Insurance during the process of visa application. Before you apply for a visa application; pay at least 30.000,00 Euro as assurance, for this insurance -and in a manner to cover the Traineeship period.

 

Liability Insurance Coverage

-        Insurance coverage for damages that may be caused to the workplace by the student –

The Higher Education Institute is responsible to be sure that the student had made the Liability Insurance. The Training Agreement contains the information whether this insurance is done by the Host Enterprise. If there is no obligation to make the so-called insurance by the Enterprise, according to the regulations of the country to be gone; no insistence can be done for the insurance. If the Liability Insurance cannot be provided by the enterprise where the Traineeship will be done; the student will pay the insurance him/himself.

 

Accident Insurance Coverage

For the possible accidents that the student may face in work place, the Higher Education Institute is responsible to be sure that the insurance had been done.  Training Agreement consists of the information whether this insurance had been done by the Host Enterprise where the Traineeship will occur. If there is no obligation to make the so-called insurance by the Enterprise, according to the regulations of the country to be gone; no insistence to the work place can be done, for the insurance. If the insurance cannot be given by the Enterprise where the Traineeship will take place, the student will pay the insurance.

 

 

It is known that there is no single firm that covers these three insurances, in Turkey. The insurances can be gained separately or by international firms in a single policy.

When the conditions attained, the information regarding insurance firms, which are confirmed by US, are as follows:

 

Health Insurance (Foreign Education-oriented)	Accident Insurance	Liability Insurance	Covering All
MAPFREE-YESS	AON (online)	AON (online)	AIG (online)-ESN (contractual)
Ziraat Foreign Education-oriented Health Insurance	IPS (online)	IPS (online)	AON (online)
AIG (online)-ESN  (contractual)			IPS (online)
AXA –Student Travel Health Insurance
AON (online)
IPS (online)

 

  

For details, please look the links below:

 

AON:      https://www.students-insurance.eu

The assurance content and the fees can change from country to country; by going the link below – you can make an enquiry using your information.

https://www.aonstudentinsurance.com/students/request/Request.do

 

Turkey has general health insurances agreements between some countries. Information can be gained from Provincial Social Security Institute [SGK] Directorates.  

 

Some countries accept only the insurances issued by their countries, as valid.

Sample Policy:

https://www.aonstudentinsurance.com/pdf/INT_Policy_Terms_and_Conditions-no_1_14_en.pdf

 

https://www.aonstudentinsurance.com/pdf/cover-overview_ICS_en.pdf

 

Maybe, it is possible for other firms to insure under much more favourable conditions, alongside the firm given as an example above. It will be possible for you to make your health insurance online, by obeying the rules requested, by making a research for the country you will go. Although daily cost of  insurance amounts are changing; it is changing  between 1.40 Euro and 1.94 Euro, as average.

 

 

USEFUL LINKS

https://erasmusintern.org/

ErasmusIntern.org provides an integrated matching opportunity for students who seek Traineeship abroad and Traineeship Providers.

 

Insurance:

https://www.aonstudentinsurance.com/students/request/Request.do

 

Turkish National Agency:

https://www.ua.gov.tr/programlar/gruplar/egitim-alanlar-icin/staj-hareketliligi/

 

 

 

 

 

THE DOCUMENTS

Learning Agreement for Traineeships

Acceptance Letter / Invitation Letter

Certificate of Attendance for Traineeships